Safety Risk Assessment Policy

1. Introduction

We Hold A Hand is committed to ensuring the health, safety, and well-being of all staff, volunteers, service users, and visitors. This Safety Risk Assessment Policy outlines our approach to identifying, assessing, and managing potential risks to create a safe working and service environment.

2. Purpose

The purpose of this policy is to:

• Identify potential safety hazards and risks.
• Establish preventive measures to reduce risk exposure.
• Ensure compliance with health and safety regulations.
• Promote a culture of safety awareness and accountability.

3. Scope

This policy applies to:

• All staff, volunteers, and service users.
• Physical premises, online services, and external event locations.
• Any activities conducted under the organization's name.

4. Risk Assessment Process

We conduct risk assessments to evaluate safety hazards and implement appropriate control measures. The process includes:

1. Identifying Hazards: Recognizing potential dangers in the workplace, event spaces, and digital platforms.
2. Assessing Risks: Evaluating the likelihood and severity of harm that may arise from identified hazards.
3. Implementing Controls: Taking preventive measures such as providing training, using protective equipment, and modifying processes.
4. Monitoring and Reviewing: Regularly reviewing risk assessments to ensure effectiveness and address new risks.

5. Key Safety Areas

• Workplace Safety: Ensuring physical locations meet safety standards, including fire exits, first aid availability, and emergency protocols.
• Event Safety: Conducting risk assessments for public and private events, ensuring accessibility, crowd control, and emergency preparedness.
• Digital Safety: Protecting users from cyber threats by implementing data protection measures and secure online communication tools.
• Personal Safety: Providing support mechanisms for employees, volunteers, and service users to report safety concerns.

6. Responsibilities

• Management Team: Oversees risk assessments, ensures compliance, and provides necessary resources.
• Staff and Volunteers: Follow safety procedures, report hazards, and participate in training sessions.
• Service Users and Visitors: Adhere to safety guidelines and notify staff of any safety concerns.

7. Reporting and Incident Management

• All incidents, accidents, or near misses must be reported immediately to the designated safety officer.
• Investigations will be conducted to determine the cause and implement corrective measures.
• Records of incidents and risk assessments will be maintained for review and continuous improvement.

8. Review and Compliance

• Risk assessments will be reviewed periodically and updated as necessary.
• Training and awareness programs will be conducted to ensure understanding and compliance with safety measures.
• Non-compliance with safety policies may result in disciplinary action or exclusion from certain activities.

9. Contact Information

For safety concerns, risk assessments, or incident reporting, please contact:

Mercy Ayeni
Email Address: enquiry@weholdahand.com